Privacy Policy

This Privacy Policy explains how Softvize Ltd ("Softvize", "we", "us", or "our"), a company registered in England and Wales with company number 15843296, with its registered office at Unit B1, The Knowledge Gateway, Nesfield Road, Colchester, CO4 3ZL, United Kingdom, collects, uses, stores, and protects your personal data when you interact with our website (www.softvize.com), participate in our voice submission process, join our investor waitlist, or express interest in our commercial waitlist. We are committed to protecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Data Controller
1.1 Softvize Ltd is the data controller responsible for your personal data. For any questions or concerns about this Privacy Policy or your personal data, please contact us at [email protected] or by post at: Softvize Ltd, Unit B1, The Knowledge Gateway, Nesfield Road, Colchester, CO4 3ZL, United Kingdom.

2. Personal Data We Collect
2.1 We may collect the following personal data when you interact with our website or participate in our services:
- Voice Submission Process: Name, email address, phone number (optional), location (optional), company name (optional for commercial waitlist), reason for participation (optional), and voice recordings submitted via WhatsApp or other means.
- Investor Waitlist: Name, email address, phone number (optional), location (optional), reason for interest (optional).
- Commercial Waitlist: Name, email address, phone number (optional), location (optional), company name (optional), reason for interest (optional).
- Website Usage: Technical data such as IP address, browser type, device information, and usage data (e.g., pages visited) collected via cookies or analytics tools (if applicable).
2.2 You provide most of this data directly when filling out forms or submitting voice recordings. Technical data may be collected automatically when you visit our website.

3. How We Use Your Personal Data
3.1 We use your personal data for the following purposes:
- To process and evaluate voice submissions for our AI voice system.
- To manage and communicate with participants in the investor and commercial waitlists regarding potential opportunities.
- To respond to inquiries submitted via email ([email protected]) or phone (020 3355 9563).
- To improve our website and services through analytics (if applicable).
- To comply with legal obligations under UK data protection laws.
3.2 Our lawful bases for processing your personal data include:
- Consent: Where you provide explicit consent, such as submitting your data for voice submissions or waitlists.
- Legitimate Interests: For improving our services, managing communications, or evaluating submissions, where these interests do not override your rights.
- Legal Obligation: To comply with applicable laws and regulations.

4. Data Sharing
4.1 We may share your personal data with:
- Third-party service providers (e.g., hosting providers, analytics tools) who assist us in operating our website or services, subject to strict data processing agreements.
- Regulatory authorities, if required by law.
4.2 We do not sell or share your personal data for marketing purposes with third parties unrelated to the operation of our services.
4.3 If your voice is selected for our AI voice system, any further use of your data (e.g., voice recordings) will be governed by a separate agreement.

5. Data Retention
5.1 We retain personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law.
- Voice submission data will be retained until the selection process is complete (post-deadline: 20th October 2025) or longer if your voice is chosen and subject to a separate agreement.
- Waitlist data (investor and commercial) will be retained until opportunities are finalized or you request deletion.
- Technical data (e.g., analytics) may be retained for up to 12 months.
5.2 You may request deletion of your data at any time (see Section 7).

6. Data Security
6.1 We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or disclosure, in line with UK GDPR requirements.
6.2 Despite our efforts, no online system is completely secure. We are not liable for unauthorized access beyond our reasonable control, except where required by law.

7. Your Rights
7.1 Under the UK GDPR, you have the following rights regarding your personal data:
- Access: Request a copy of the personal data we hold about you.
- Rectification: Correct inaccurate or incomplete data.
- Erasure: Request deletion of your data, subject to legal obligations.
- Restriction: Request that we limit the processing of your data.
- Portability: Receive your data in a structured, machine-readable format.
- Object: Object to processing based on legitimate interests.
- Withdraw Consent: Withdraw consent at any time, where processing is based on consent.
7.2 To exercise these rights, contact us at [email protected] or by post at our registered office.
7.3 You may also lodge a complaint with the UK Information Commissioner’s Office (ICO) at www.ico.org.uk if you believe we have not handled your data appropriately.

8. Cookies and Analytics
8.1 Our website may use cookies or similar technologies to enhance user experience and collect usage data. You can manage cookie preferences via your browser settings.
8.2 We may use third-party analytics tools (e.g., Google Analytics) to track website performance. Any data collected will be processed in accordance with this Privacy Policy.

9. Third-Party Links
9.1 Our website may contain links to third-party websites (e.g., WhatsApp for voice submissions). We are not responsible for the privacy practices of these websites. Please review their privacy policies before providing personal data.

10. International Data Transfers
10.1 If any personal data is transferred outside the UK (e.g., to third-party service providers), we will ensure appropriate safeguards are in place, such as Standard Contractual Clauses, to comply with UK GDPR.

11. Updates to this Privacy Policy
11.1 We may update this Privacy Policy from time to time. The latest version will be posted on our website (www.softvize.com) with the updated date.
11.2 Continued use of our website or services after updates constitutes acceptance of the revised Privacy Policy.

12. Contact Us
12.1 For questions or concerns about this Privacy Policy or your personal data, please contact us at:
- Email: [email protected]
- Phone: 020 3355 9563
- Post: Softvize Ltd, Unit B1, The Knowledge Gateway, Nesfield Road, Colchester, CO4 3ZL, United Kingdom

Last updated: 17 September 2025